Library Menu

Interlibrary Loan (ILLiad)

image of Interlibrary viewing outstanding documentsOur Interlibrary Loan/Document Delivery Service provides all CSHL users fast, personalized access to: journal articles, books, and other materials both owned by the library online and in print, borrowed from other institutions or purchased from publishers.

If you are already setup, go to:

InterLibrary Loan (ILLiad) Logon

Most articles requested are delivered to you electronically within 24 hours and books within 5 business days.

There is no charge for a basic ILL request. Small charges for rushes, scans, and postage are charged to your lab quarterly. (see Tab for charges). A grant or department account# is generally needed when an article is purchased immediately from a publisher.

To request materials and expedite their receipt, please do the following:

  1. Register for and use your ILLiad Account, a software platform that manages all requests & links you with our CSHL Library resources.
  2. Register for a My NCBI account in PubMed.

Click on the Tabs above to set up your ILLiad and My NCBI accounts.

Click on the blue CSH button graphic of Find It button in PubMed and other databases to download or order material once you have an account.

Click on My ILLiad Homepage to order materials directly.

image of the ILLiad logon panelTo set up an ILLIAD account Click on: ILLIAD

Click “Set Secondary Password” which appears on the Login to ILLiad panel on the right, if you do not already have a secondary password.

You will then be given the opportunity to create or reset your secondary password. Your CSHL Username will remain the same. The first step is to login with your normal CSHL username/password.

image of ILLiad logon step 1

The second step is to create/reset you secondary password.

image of ILLiad logon step 2

You can now login to Illiad with your newly created secondary password. From here you will want to “Edit Profile”.

image of Interlibrary personal homepage

Now you can complete the “Change Personal Information for …” page.

image of Interlibrary new user registration

Now you are ready to setup your required myNCBI account.

Go to PubMed to register for a My NCBI account

In the upper right-hand corner, click on Log in and create an account.

graphic of PubMed NCBI homepage screen

After registering, but prior to closing out, go to My PubMed Preferences by clicking My NCBI in the top right corner:

Click Outside Tool, scroll down to Cold Spring Harbor Laboratory Library and select it.

image of Pubmed Preferences

Pubmed Preferences > Outside Tool

This links you to both the library’s online holdings and with ILLiad if you need to request material.

To retrieve or order an article when searching in PubMed, please make sure you are first sign in to you’re my NCBI account. Then, either click on the citation or the yellow rectangle next to the citation.

Click on the blue CSH button image of CSH blue button

If the library subscribes to the journal online, you will be able to click on the link and download the article as a PDF.

If we have it in print, you will see a link to the library catalog and where the material is shelved.

If we don’t, subscribe to the particular year or to the journal, click the ILLiad link. Log on with your username and ILLiad secondary password.

The request form for the specific article will already be filled in for you.

Click Submit at the bottom of the form and the request will be sent to the CSHL ILL Office (Gail).

If you don’t see the ILLiad link, click on Advanced, then click on ILLiad and log on.

  • Photocopying at library by individual CSHL users w/Department PIN#: $0.12/page b&w; $0.55/page color
  • Library staff scanning of documents for CSHL patrons: $2.50 per article or book chapter
  • Same Day Rush Interlibrary Loan Articles: $2.50 per article
  • Download of PDF from CSHL online holdings that are accessible to CSHL patrons: $2.50
  • Postage charge for ILL book requests: $5.00
  • Articles downloaded from publisher: $12–$50 will be charged to a grant number pre-authorized by CSHL user.

Charges are billed quarterly from the Library through the Accounting Office to the individual departments & labs.